Pareto Principle For Time Management

Time management is basically about being focused.

The Pareto Principle for Time Management, also, known as the ’80:20 Rule’ states that 80% of efforts that are not time managed or unfocused generates only 20% of the desired output.

However,  80% of the desired output can be generated using only 20% of a well time managed effort. Although the ratio ’80:20′ is only arbitrary, it is used to put emphasis on how much is lost or how much can be gained with time management.

Some people view time management as a list of rules that involves scheduling of appointments, goal settings, thorough planning, creating ‘to-do’ lists and prioritizing.

 

 

These are the core basics of time management that should be understood to develop efficient personal time management skills.

These basic skills can be fine-tuned further to include the finer points of each skill that can give you that extra reserve to make the results you want.

But there are more skills involved in time management than the core basics. Skills such as decision making, inherent abilities such as emotional intelligence and critical thinking are also essential to your personal growth.

Personal time management involves everything you do. No matter how big and no matter how small, everything counts. Each new knowledge you acquire, each new advice you consider, each new skill you develop should be taken into consideration.

Having a balanced life-style should be the key result in having personal time management.

Time management is about getting results, not about being busy.

 

Areas Which Can Be Improved

The six areas that personal time management aims to improve in anyone’s life are physical, intellectual, social, career, emotional, and spiritual.

What Each Area Involves

The physical aspect involves having a healthy body, less stress, and fatigue.

The intellectual aspect involves learning and other mental growth activities.

The social aspect involves developing personal or intimate relations and being an active contributor to society.

The career aspect involves school and work.

The emotional aspect involves appropriate feelings and desires and manifesting them.

The spiritual aspect involves a personal quest for meaning.

Thoroughly planning and having a ‘to-do’ list for each of the key areas may not be very practical, but determining which area in your life is not being given enough attention is part of time management. Each area creates the whole you, if you are ignoring one area then you are ignoring an important part of yourself.

Personal time management should not be such a daunting task. It is a very sensible and reasonable approach to solving problems big or small.

Learning Time Management

A great way of learning time management and improving your personal life is to follow several basic activities.

One of them is to review your goals often, whether they are immediate or long-term goals. A way to do this is to keep a list that is always accessible to you.

Always determine which task is necessary or not necessary to achieving your goals and which activities are helping you maintain a balanced lifestyle.

Each and every one of us has a peek time and a time when we slow down, these are our natural cycles. We should be able to tell when to do the difficult tasks when our attention is at its sharpest.

Learning to say “No”. You actually see this advice often. Heed it even if it involves saying the word to family or friends.

Pat yourself at the back or just reward yourself in any manner for an effective time management result.

Try and get the cooperation from people around you who are actually benefiting from your efforts in time management.

Don’t procrastinate. Attend to necessary things immediately. Procrastination is a thief of time – good for you to remember this.

Have a positive attitude and set yourself up for success. But be realistic in your approach to achieving your goals.

Have a record or journal of all your activities. This will help you get things in their proper perspective.

These are the few steps you initially take in becoming a well-rounded individual. As the saying goes, personal time management is the art and science of building a better life.

From the moment you integrate time management skills into your life, you have opened several options that can provide a broad spectrum of solutions to your personal growth.

Setting Your Goals – Easier Said, Easily Done

Time management can be very effective when goals are set.

The basic of setting a goal is an open secret known by top-caliber athletes, successful businessmen and businesswomen, and all types of achievers in all the different fields.

Advantages of setting goals

Setting goals gives you short-term and long-term motivation and focus. This helps you set focus on the acquisition of required knowledge and help you to plan and organize your resources and your time so that you can get the best out of your life.

Setting clearly defined short term and long term goals will help you to measure your progress and achieve personal satisfaction once you have successfully met your goals.

Charting your progress will also help you to actually see the stages you have completed, leading to the actual realization of your goals. This eliminates the feeling of a long and pointless grind towards achieving your goal.

Your self-confidence and level of competence will also improve because you will become more aware of your capabilities as you complete or achieve your goals.

The basics of goal settings will involve deciding what you really want to do with your personal life and what short term and long term goals you need to achieve it. Then you have to break down goals into the smaller and manageable targets that you must complete in your way to achieving your lifetime targets.

 

Create A Manageable List of Goals

A good way to have a manageable list is to have a daily and weekly set of goals. By doing this you will be always in the position of moving towards your life plan goals. Everyday will give you the opportunity to fulfill a certain goal giving you the feeling of accomplishment.

Here are some pointers that should be taken into consideration in setting goals and achieving them:

Attitude

Attitude plays a very big role in setting and achieving your goals. You must ask yourself if any part of you or your mind is holding you back from completing your simplest goals? If there is any part of your behavior that is being a hindrance or puts your plans into disarray?

If you do have problems in these areas then the immediate thing to do is to address this problem.

Careers

Careers are made through good time management practices. Failing in a career is often attributed to bad time management. Careers require a lot from an individual which often turns the career into the life of that person. Plan how far you want to go in your career –  but it does not have to become your life.

Education

Education is important to achieving your goals. If your goals require you to have a certain kind of degree or require a certain specialization or demand a certain skill to be developed, make plans in getting the appropriate education.

Personal Finance

Personal financial situations also play a major role in achieving your goals. Have a realistic goal of how much you really want to earn. You also must be able to create plans or stages by which you will be able to reach your earning potential.

Have Some Fun

As the saying goes -‘All work and no play makes Jack a dull boy’, or something to that effect, is, by all means, true. Giving yourself a little pleasure and time for fun should be included in your plans.

 

 

Concluding thoughts

To start achieving your lifetime goals, set a quarter of a century plan, then break it down to 5-year plans. Break them down again to 1-year plans, 6-month plans, monthly plans, weekly, and then daily plans. Then create a ‘things-to-do’ list for the day.

Always review your plans and prepare for contingencies in case the unexpected happens.

I hope you will find this topic useful. It is always interesting to get your feedback, experience, and thoughts on a topic I have written so please comment and share here. You can be sure I will always respond.

Hopefully, combining these goal-setting basics with the time management tips will help you on the journey to the success you want to achieve in various aspects of your life.

 

 

Disclaimer

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You understand this to be an expression of opinions and this is not professional advice. You are solely responsible for the use of any content and hold zenaai.com and all members and affiliates harmless in any event or claim.

Disclosure

If you purchase anything through a link in this blog, you should assume that I have an affiliate relationship with the company providing the product or service that you purchase, and that I will be paid commission in some way. This will have no impact on what you pay for your purchase. I recommend that you do your independent research before purchasing anything.

 

 

20 thoughts on “Pareto Principle For Time Management”

  1. Hi Ola. Thank you for sharing this informative article. Actually come to look at it, I don’t really have a balance life as I don’t get all the 6 aspect you mentioned involve. I always get myself stuck on one area for a very long time and no time for my other areas.

    Your article has given me some awaken to really have to think seriously how to manage my time. Thank you!

    1. Hi Janet – thanks for your feedback. I am happy to know my post provided you with some value. It’s so good to know and thank you for sharing. Namaste

  2. Hi Ola,
    I love how you have made goal setting and time management something easy to use and implement into everyone’s lives. You are so correct that it is a secret advantage that successful people use.
    Did you find it hard to create a time management plan and follow it when you tried it for the first time?

    1. Hi Greg – thanks for your comments here. Yes – time management and procrastination and postponing (with what I thought were valid excuses :)) have all been issues. I experienced all the issues that center around not managing time effectively. But creating a plan and a structure that I have been implementing gradually is very useful and helps keep me more organised.

  3. Learning how to say no. That is such a tough one. I tend to be more of a “Yes man” than anything. I really need to work on that. Thank you for the insight this is the perfect article for me right now, as I try to juggle the changes I am making to achieve my goals.

    1. Hi Teresa – thanks for stopping by and sharing your thoughts here. Yes, I completely agree, we all need that insight and direct pointing us to what we need and how to achieve our goals. Wishing you success.

  4. I. Needed. This. lol Thank you! I swear time management is the end of me. I’m constantly getting caught up in the things that keep me away from what I’m supposed to be doing. Bookmarking this!

    1. Ha, ha – thank you and glad you found my article helpful. I also needed this information because I can be such a procrastinator, so I thought it wouldn’t hurt to share. Thanks for stopping by. Wishing you success!

  5. Great article! I’ve been struggling with time management since I had my little girl last year. It’s tough to combine work and being a full-time mum!
    I tend not to have enough time to work on my blog during the day so I try to complete all my tasks after my daughter falls asleep.
    Before I was pushing myself to do most of the job in her waking hours but I figured I need to set myself manageable list of goals- just like you mentioned.
    And I agree with the fun part of it- if you don’t find joy in what you’re doing it can be really tough to go any further!
    Thanks for an informative post. Keep up the good work!
    Take care:)

    1. Hi Agnieszka, thanks for commenting and sharing your experience on this topic. Being a parent does not make time management easy I completely agree……the time is centered around your kids, family, and work so it really takes real skills to get a structure in place that includes being able to do the side business and other related things. But I found taking it one step at a time with good intent and being kind to myself when some days do not go as planned helps a great deal. I enjoyed your feedback, thanks. Wishing you success.

  6. Thanks for reinforcing what I’ve known all along, but lacking the grit in carrying them out. I must say that I’ve been guilty of procrastination, which is why I’m listing out daily goals.

    I’m also using hypnosis to help me stop procrastinating and it seems to be working for me. What’s your thought on that?

    Cheers,
    Kenny

    1. Hi Kenny, thanks for sharing here. I can be a procrastinator, and I now feel more organized using the goal-setting basics to influence and help with improved time management. Getting there gradually. I am aware that brainwave entrainment can be helpful, but I have not used hypnosis. Now you mention it, I will do some research.

  7. I am a big believer in the systems, I think people fail but systems never fail. I have been following the Pareto Principle for a very long time.
    I like your explanation, crisp and to the point.

    1. Hi and thanks for sharing. It is great to have feedback from you that you have been following the Pareto Principle for a while and my article explains it successfully. So this will be helpful for the readers here. Thank you.

  8. I have learned from my own experience to accomplish my personal and my professional goals in life I had to develop better time management skills, so I do recommend this article as a good guide to get started on the right path

    Jeff

    1. Hi Jeff, thanks for commenting and sharing your experience with time management. Happy to know you recommend my article that readers will hopefully get value from this. Thank you. 🙂

    1. Hello and thank you for your comment here. It is great to know that with your experience teaching Time Management and Goal Setting, you find my article provides relevant information. I will check out the link, thank you 🙂

  9. Hi Ola. I remember reading on Pareto some time ago and can see his principle being practical in a lot of fields besides time management that helps contribute to the maximising of results and prouctivity.

    You’ve really gone in expanded on this concept. If there was anything I’m truly bad at is time management and this article helped me realise there’s more to it than just trying to minimise procrastination.
    Thanks 🙂

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